About payroll reports
OnePayroll includes reports for analyzing payroll data, reviewing payroll runs, and managing employee compensation. Reports are available from the Payroll Manager Role Center, from the Payroll Runs page, and through the Business Central search.
Available reports
Employee-facing reports
| Report | Output | Description |
|---|---|---|
| Paycheck | Word/PDF | Individual pay stub showing earnings, deductions, taxes, net pay, and YTD amounts. Includes payment distribution details. |
| Employee W-2 Statement | Word/PDF | Annual IRS W-2 tax statement with all standard boxes. Available in the US localization layer. |
Payroll analysis reports
| Report | Output | Description |
|---|---|---|
| Payroll Register | Excel | Detailed register of all payroll entries for a payroll run, grouped by employee, showing earnings, employee deductions, and employer contributions. |
| Payroll Register Difference | Excel | Compares two payroll runs side by side, showing amount differences and percentage changes per pay type and employee. Useful for identifying unexpected variances between periods. |
| Cost of Labor | Excel | Analyzes labor costs by employee, department, and pay type over a date range. |
| Benefit Summary | Excel | Benefit analysis showing employee and employer contributions, limits, and remaining amounts for a date range. |
| Pay Type List | Excel | Cross-employee comparison of up to five selected pay types, showing amounts and quantities. |
Operational reports
| Report | Output | Description |
|---|---|---|
| General Ledger Log | Word/PDF | Preview of debit and credit GL entries for a payroll run before or after posting. Must be run for exactly one payroll run. |
Processing reports (no output)
These reports perform actions rather than producing printable output:
| Report | Description |
|---|---|
| New Payroll | Creates and calculates a new payroll run |
| Paycheck Reversal | Reverses a posted paycheck by creating offsetting entries |
| Create Payroll Payments | Generates payment journal entries for direct deposit or check printing |
| Save to Dossier | Saves generated report output as PDF documents in employee dossiers |
Running reports
From the Payroll Runs page
Most reports are available as actions on the Payroll Runs page:
- Paycheck — in the Paycheck Actions group
- Save in Dossier — in the Paycheck Actions group
- Payroll Register — in the Reporting group
- General Ledger Log — in the Reporting group
- Reverse Paycheck — in the process actions
From the Role Center
The following reports are available from the Payroll Manager Role Center under the Reports section:
- Payroll Register
- Payroll Register Difference
- Cost of Labor
- Benefit Summary
- Pay Type List
From search
Search for any report by name using the Business Central search (Tell Me).
Output formats
Reports support standard Business Central output options:
- Preview — view on screen
- Print — send to a printer
- Excel — export to Excel (for reports with Excel layout)
- PDF — save as PDF
- Word — save as Word document (for reports with Word layout)
For more information
Payroll reports — detailed guide for each report
Tax statements and W-2 reporting — generating W-2 statements
Process payroll runs — running payroll
GL Reconciliation Report - Verify GL posting
Tax Deposit Report - Confirm deposits made match calculations
Payable Reconciliation - Track outstanding liabilities
For Compliance
- W-2 Report - Tax filing and employee distribution
- Quarterly Wage Report - Quarterly filing support