Table of Contents

OnePayroll glossary

Definitions of payroll and OnePayroll-specific terminology.

A

ACH (Automated Clearing House) Electronic payment system for transferring funds between bank accounts. Used for direct deposit.

Allowance (Tax Allowance) Number of exemptions claimed on W-4 for federal tax calculation (older form; replaced by credits system).

Annual Salary Full-year compensation amount for salaried employees. Base for calculating per-period pay.

ApplicationArea Business Central feature controlling which elements display based on role. OnePayroll respects assigned areas.

B

Bank Account (Employee) Employee's bank information (routing and account numbers) used for direct deposit processing.

Benefit Employer-provided compensation beyond salary (health insurance, retirement, FSA, HSA, etc.).

Benefit Type Category of benefit offering (health insurance, dental, retirement plan, etc.).

Biweekly Pay frequency: Every 14 days; 26 pay periods per year.

C

Check printing Generating employee paychecks through Business Central check printing functionality.

Chart of Accounts General ledger account structure where payroll transactions post.

Commission Variable compensation based on sales performance or metrics.

Conversion Factor Multiplier defined on a pay unit for converting rates between units (for example, converting annual salary to hourly rate).

D

Deduction Amount withheld from employee's gross pay (taxes, benefits, garnishments).

Department Organizational unit for cost allocation in payroll; can be hierarchical.

Direct Deposit Electronic transfer of net pay to employee's bank account(s).

Disposable Income Gross pay minus legally required deductions (used for garnishment limits).

E

Effective Date Date when a change (pay rate, tax status, etc.) takes effect in payroll.

Employee Payment Method A record on the Employee Card that stores allocation settings and bank details for direct deposit. There is no separate bank account entity — bank information is stored directly on the payment method.

Employee Snapshot Point-in-time record of employee data on a specific date; captures historical information.

Employee Type User-defined classification with a pay unit and compensation method (Regular or Work-Based).

Employer Match Employer's contribution/matching amount (e.g., 6.2% SS, health insurance, 401k match).

Exempt Employee Salaried employee exempt from overtime requirements (meets salary and duties tests per FLSA).

F

FICA (Federal Insurance Contributions Act) Federal payroll taxes: Social Security (6.2%) and Medicare (1.45%).

Filing Status (Tax) Tax classification (Single, Married Filing Jointly, Head of Household, etc.) for withholding.

FUTA (Federal Unemployment Tax Act) Federal unemployment tax (0.6% on up to $7,000 per employee annually).

Flexible Spending Account (FSA) Pre-tax deduction for unreimbursed medical or dependent care expenses.

G

Garnishment Court-ordered wage deduction (child support, judgment, tax levy).

GL (General Ledger) Business Central accounting ledger where payroll transactions post.

GL Integration Automatic posting of payroll transactions to general ledger accounts.

Gross Pay Total compensation before deductions (salary/wages + bonuses + overtime, etc.).

H

Health Savings Account (HSA) Pre-tax savings account for qualified medical expenses; paired with high-deductible health plan.

Hire Date Date employee begins employment; determines tenure and eligibility calculations.

Hourly Employee Employee paid per hour worked; typically non-exempt and eligible for overtime.

Hourly Rate Compensation expressed as hourly amount (e.g., $25/hour).

I

Income Tax Withholding Amount withheld from employee pay for federal, state, and local income taxes.

Internals Visible To Business Central feature; in OnePayroll used by test projects to access core app internal members.

J

Journal Entry Record of financial transaction (debit/credit) in general ledger.

Jurisdiction State or locality for tax withholding purposes.

L

Liability Account GL account tracking amounts owed (taxes payable, benefits payable, garnishment payable).

Local Income Tax City or county income tax (varies by jurisdiction).

Local Procedure AL language procedure accessible only within containing codeunit.

M

Medicare Federal health insurance for retirees; payroll contribution 1.45% employee, 1.45% employer.

Medicare Tax Additional Additional 0.9% Medicare tax on wages over $200k (single) or $250k (married); both employee and employer.

Monthly Pay frequency: Once per month; 12 pay periods per year.

Multi-State Employee Employee working/residing in multiple states; each state's tax rules may apply.

N

Namespace AL language organizational structure; OnePayroll uses structured naming (SwissSalary.OnePayroll.*).

Net Pay Employee's take-home pay after all deductions and taxes.

Non-Exempt Employee Employee entitled to overtime pay; includes hourly and some salaried employees.

O

Overtime Compensation at premium rate (typically 1.5x) for hours beyond 40/week (federal minimum).

Overtime Multiplier Factor multiplied by regular rate for overtime (e.g., 1.5 for time-and-a-half).

P

PascalCase Naming convention using uppercase for first letter (variable names, procedures in OnePayroll).

Pay Cycle Schedule definition with periods per year and date formula schedule lines for start, end, and payment dates.

Pay Cycle Schedule Line A record on a pay cycle using date formulas (Period Start, Period End, Payment Date) to determine pay period timing.

Pay Group Grouping of employees by pay cycle, with journal template and batch for GL posting.

Pay Period Time span covered by single payroll (weekly, biweekly, monthly, etc.).

Pay Type Category of compensation or deduction (regular wages, overtime, bonus, health insurance, garnishment, tax).

Pay Unit User-defined unit of compensation (for example, hourly, annual) with a code, description, and conversion factor.

Paycheck Register Report listing all paychecks issued in period.

Payable Account GL liability account (taxes payable, benefits payable, garnishment payable).

Payee Recipient of garnishment payment (court, child support enforcement, etc.).

Payee Setup Configuration of garnishment/deduction payee details (address, account, etc.).

Payroll Entry Individual transaction in payroll (one pay type for one employee).

Payroll Journal General Journal Lines generated from payroll posting.

Payroll Run Payroll processing batch covering specific period; groups employees for single payroll.

Payroll Setup Main configuration for OnePayroll (GL posting, phone formatting, pay unit, headline settings, etc.).

Q

Quarterly Report Tax reporting covering 3-month period (Form 941, quarterly wage reports).

R

Regular Pay/Wages Standard hourly or salary compensation (excludes overtime, bonuses, special pay).

Role Center Business Central home page customized by role (manager, accountant, payroll, etc.).

S

Salaried Employee Employee paid fixed annual amount; typically exempt from overtime.

Salary Fixed annual compensation for salaried employee.

Snapshot (Employee) Point-in-time record of employee data; captures historical state for audit trail.

Social Security Federal retirement/disability insurance; payroll contribution 6.2% employee, 6.2% employer.

Source Table ID Field identifying origin of GL transaction (enables traceability from GL back to payroll source).

State Unemployment Insurance State-administered unemployment insurance; rate varies by state and experience rating.

T

Termination Date Date employee's employment ends; used for final paycheck calculation and W-2.

Testing Page Object AL test tool for simulating user interaction with pages in automated tests.

Time Sheet Record of hours worked by employee; basis for hourly payroll calculation.

Time-and-a-Half Overtime rate of 1.5x regular rate (federal minimum).

Tip Income Gratuities received by employee; may reduce minimum wage requirement (state-dependent).

Transaction Individual financial event (payroll entry, GL posting, tax payment).

U

Unit Testing AL language testing methodology; small-scale test of specific functionality.

Unwithholding Reducing tax withholding (opposite of extra withholding).

V

Validation Rule Business rule enforcing data requirements/restrictions (field required, value range, etc.).

Value Tax Effective Date Effective date of tax/deduction change (when new rate/amount applies).

W

W-2 (Wage and Tax Statement) Annual federal tax form reporting employee wages and taxes withheld.

W-3 (Transmittal of Wage and Tax Statements) IRS form transmitting all employee W-2s to federal government.

W-4 (Employee's Withholding Certificate) Form completed by employee specifying tax withholding (filing status, credits, etc.).

Wage Hourly or per-period compensation (vs. salary which is annual).

Wage Base (FICA) Maximum wages subject to Social Security tax; resets annually ($168,600 in 2024).

Wage Bracket Method IRS tax calculation method using wage brackets (alternative to percentage method).

Wet Signature Physical signature on document; some documents require original signed copies.

Withholding Amount deducted from employee pay for taxes/deductions.

Withholding Allowance Older tax form concept; modern W-4 uses credits instead.

X

XML Documentation Code documentation in AL using XML tags (<summary>, <param>, <returns>).

Y

Year-End Close Accounting period end-of-year close including W-2 generation and tax file consolidation.

YTD (Year-to-Date) Cumulative amount from start of calendar year through current date.

Z

Zero-Based Elimination Accounting technique for consolidation elimination entries (not specific to payroll).

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