Table of Contents

Payroll reports

This article describes each payroll report in OnePayroll, including what it shows and when to use it.

Paycheck

Purpose: Employee pay stub showing all earnings, deductions, taxes, and net pay for a payroll period.

Output: Word/PDF

To run:

  1. On the Payroll Runs page, select a payroll run
  2. Select Paycheck from the Paycheck Actions group
  3. On the request page, optionally filter by employee
  4. Preview or print

Shows:

  • Company and employee information
  • Earnings section by pay type (description, hours/units, rate, amount)
  • Deductions section (benefits, garnishments, taxes)
  • Net pay amount
  • Year-to-date totals
  • Payment distribution showing how net pay is split across payment methods

Use for: Distributing pay stubs to employees, verifying individual paycheck details, archiving pay records.

Tip

Use the Save in Dossier action to batch-save paychecks as PDF documents directly into employee dossiers.

Payroll Register

Purpose: Comprehensive register of all payroll entries for a payroll run.

Output: Excel

To run:

  1. On the Payroll Runs page, select a payroll run
  2. Select Payroll Register from the Reporting group
  3. Preview or export to Excel

Shows per employee:

  • All earnings entries with amounts
  • Employee deduction amounts (taxes, benefits, garnishments)
  • Employer contribution amounts
  • Subtotals by category

Use for: Detailed payroll review, reconciliation, audit support, verifying that all pay types and employees are correctly included.

Payroll Register Difference

Purpose: Compares two payroll runs to identify changes between them.

Output: Excel

To run:

  1. Search for Payroll Register Difference or select it from the Role Center Reports section
  2. On the request page, select:
    • Payroll 1 — the first payroll run to compare
    • Payroll 2 — the second payroll run to compare
  3. Optionally filter by employee
  4. Preview or export to Excel

Shows per employee and pay type:

  • Amount in Payroll 1
  • Amount in Payroll 2
  • Difference (amount)
  • Percentage change

Use for: Identifying pay variances between periods, spotting unusual changes, verifying that expected adjustments (such as raises or new deductions) are reflected correctly.

Cost of Labor

Purpose: Labor cost analysis across employees, departments, and pay types.

Output: Excel

To run:

  1. Search for Cost of Labor or select it from the Role Center Reports section
  2. On the request page, set:
    • Date From and Date To — the analysis period
    • Optionally filter by pay type or employee
  3. Preview or export to Excel

Shows:

  • Labor costs broken down by employee
  • Department allocation
  • Pay type breakdown
  • Totals for the selected period

Use for: Budgeting, department cost allocation, headcount cost analysis, management reporting.

Benefit Summary

Purpose: Analysis of benefit costs, contributions, and limits.

Output: Excel

To run:

  1. Search for Benefit Summary or select it from the Role Center Reports section
  2. On the request page, set:
    • Date From and Date To — the analysis period
    • Optionally filter by benefit type or employee
  3. Preview or export to Excel

Shows per employee and benefit type:

  • Employee contribution amounts
  • Employer contribution amounts
  • Benefit limits
  • Remaining amounts (limit minus contributions)

Use for: Benefits cost analysis, tracking contribution limits (such as 401(k) annual maximums), benefits reconciliation.

Pay Type List

Purpose: Cross-employee comparison of pay type amounts.

Output: Excel

To run:

  1. Search for Pay Type List or select it from the Role Center Reports section
  2. On the request page, select up to five pay types to compare, with output type options for each
  3. Optionally filter by employee
  4. Preview or export to Excel

Shows:

  • Selected pay type amounts across all employees
  • Side-by-side comparison of up to five pay types

Use for: Comparing specific compensation elements across the workforce, bonus analysis, overtime tracking.

General Ledger Log

Purpose: Preview of GL debit and credit entries for a payroll run.

Output: Word/PDF

To run:

  1. On the Payroll Runs page, select a payroll run
  2. Select General Ledger Log from the Reporting group
  3. Preview or print
Important

The General Ledger Log must be run for exactly one payroll run.

Shows:

  • GL account entries that were (or will be) created during posting
  • Debit and credit amounts
  • Account descriptions

Use for: Reviewing GL entries before posting, verifying correct account assignments, reconciling posted payroll to the general ledger.

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