View subscription usage
The OnePayroll Usage page shows your current subscription status and a full history of billable employee activity. Use it to verify that monthly employee counts are correct and to check whether charges were submitted on time.
Open the OnePayroll Usage page
Choose the 
icon, enter OnePayroll Usage, and then choose the related link.
Subscription status
The top section of the page shows your current subscription details:
| Field | Description |
|---|---|
| Offer ID | The Microsoft Commercial Marketplace offer identifier for your OnePayroll subscription |
| Plan ID | The identifier of your active subscription plan |
| Status | Current subscription status, color-coded for quick review |
| Company | The Business Central company the data applies to |
Status values:
| Status | Meaning |
|---|---|
| Subscribed | Your subscription is active. Full payroll functionality is available. |
| Suspended | The subscription has been suspended in Microsoft Commercial Marketplace. Payroll posting is blocked until reinstated. |
| Unsubscribed | The subscription has been cancelled. Contact your Azure administrator to resubscribe. |
| NotFound | No subscription is linked to this tenant and offer. This is expected in sandbox environments. In production, it means a subscription has not been purchased or is not activated yet. |
Usage list
The middle section shows a hierarchical breakdown of all billable employee activity:
- Year level — Total employee-month count for the year (e.g., 2025: 177 means 177 employee-month pairs across all months)
- Month level — Number of charges submitted in that calendar month. Each charge represents one employee paid in a specific calendar month. A month's total may include charges for earlier months if those runs were posted late (see Usage per Period chart).
- Employee level — Expand a month row to see individual employee entries
Columns in the usage list:
| Column | Description |
|---|---|
| Description | Year, month name, or employee number depending on the level |
| Count | Number of employees at the year or month level |
| Employee No. | The employee identifier (visible at the employee level) |
| Reported | Ticked when the entry has been successfully submitted to Microsoft Commercial Marketplace for billing |
| Counted At | When the employee was recorded for this billing period |
To view usage for a specific month
- On the OnePayroll Usage page, locate the year you want to review.
- Choose the expand arrow next to the year to show monthly rows.
- Choose the expand arrow next to a month to see individual employee entries.
Usage per Period chart
The Usage per Period chart at the bottom of the page shows employee counts by billing month with two series:
| Series | Description |
|---|---|
| Billed on time | Charges for employees paid in a month, submitted in that same month |
| Billed late | Charges for employees paid in a month but submitted later because the payroll run was posted after the month closed. |
Use this chart to:
- Verify that employee counts align with your expectations for each month
- Spot months where billing was delayed (high "Billed late" proportion)
- Track usage trends over time to anticipate billing costs